• Hillary Hufford-Tucker

Quick Interview Thank You Notes

Don't believe a post-interview thank you note is worth the effort? Considering that 57 percent of candidates skip this step, promoting your candidacy is worth your time. A quick note of thanks is a terrific way to showcase soft skills like appreciation and admiration. These messages also reinforce your interest or clarify a point you thought was missed during the initial interview.

You don't need to write a novel to show your excitement and recap your abilities. Use these simple steps to create a template you can edit and reuse for thank you notes.


Write a subject line that captures the reader's interest while showcasing your excitement for the position.

  • "Thanks for your time today."

  • "Our interview made me see the role in a new way!"


Use the hiring manager's or interviewer's name in your email greeting with a note of thanks.

  • "Jeff: Thanks so much for your time yesterday."

  • "Mackenzie: Thanks so much for all the helpful information."


Remembering the perfect answer during an interview can be difficult, but the specific skills a prospective employer expects from a candidate should become evident during the conversation. A thank-you note gives you a chance to reinforce your background or a topic you feel needs clarification.

  • "As we discussed, my experience in managing multiple supply chain projects would make me an excellent fit for the role. Balancing the diverse goals of the commercial, operations, and logistics teams has made me adept at exceeding key performance metrics while modernizing and expanding the supply chain. I'm confident I can help your supply chain organization transition and grow."

  • "I am confident I can contribute to your team, and wanted to reiterate my experience with employee engagement surveys and change management. I was able to facilitate a 10 percent improvement in our last survey by developing post-survey engagement structures and training, which helped leaders better develop and engage their direct reports."

You may want to add a point that demonstrates what you learned during the conversation. It reinforces your connection to the position and shows you understand the company's goals.

  • "I appreciated your insights on the challenges ahead in the software implementation."

  • "After reviewing the company's financials, I have a better understanding of the focus on working capital."


Hiring teams need to know you're serious about the role. Close your email with sincere thanks and a small call to action.

  • "Thanks again for your time. Please reach out if you have any further questions. I can't wait to learn more about the opportunity."

  • "I enjoyed learning about how I can help your company move forward. Don't hesitate to get in touch with me if you have any other questions. I look forward to hearing back from you."

To ensure its effectiveness, be sure to send your note within 24 hours of your interview. You should also include relevant contact information below your name.


As a certified career coach, Hillary guides extraordinary people and their personal brands. She's a career solutionista that helps clients discover their unique worth to find new employment, pivot industries, or move toward cause-oriented work. When Hillary's not busy coaching amazing people, she rides bikes, learns about wine, cooks for friends, and travels globally with her family. Find out more and sign up for her newsletter at www.careersolutionista.com.

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